Executive Assistant I

Responsibilities

Kforce's client in NYC is seeking a highly organized and proactive Executive Assistant (EA) to provide administrative and operational support to executive leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing business documents, handling confidential information, and ensuring the efficient execution of executive priorities. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment.Key Responsibilities:

• Manage complex executive calendars, appointments, meetings, and travel arrangements
• Coordinate and prioritize competing executive requests and business priorities
• Prepare meeting agendas, presentations, reports, and supporting materials
• Screen and manage emails, phone calls, correspondence, and requests
• Track action items and follow up on executive priorities and deadlines
• Serve as a primary point of contact between executives, employees, clients, vendors, and external stakeholders
• Draft, edit, and proofread correspondence, reports, presentations, and business documents
• Coordinate leadership meetings, board meetings, team events, and special projects
• Facilitate communication across departments and ensure timely follow-up on key initiatives
• Maintain professionalism and confidentiality in all interactions
• Process expense reports, invoices, purchase requests, and administrative documentation
• Maintain confidential records, files, and organizational systems
• Coordinate travel logistics, itineraries, accommodations, and meeting arrangements
• Assist with onboarding activities, event planning, and departmental initiatives
• Support project tracking, reporting, and operational activities as assigned
• Identify opportunities to improve administrative processes and efficiency

Skills

• High School diploma/GED required; Associate's or Bachelor's degree preferred
• 3+ years of Executive Assistant, Administrative Assistant, or related experience
• Experience supporting senior leaders or executive teams
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to handle confidential information with discretion and professionalism
• Strong attention to detail and problem-solving skills
• Ability to work independently and manage multiple priorities in a fast-paced environment

Preferred Qualifications:

• Experience supporting C-level executives or senior leadership teams
• Experience coordinating travel, meetings, and executive events
• Experience with expense reporting and administrative financial processes
• Experience working in a corporate, professional services, or fast-paced business environment

Key Competencies:

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting & Event Planning
• Business Communication
• Project Coordination
• Confidentiality & Discretion
• Stakeholder Management
• Organization & Time Management
• Problem-solving
• Microsoft Office Suite
• Administrative Operations

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."