Executive Assistant to CEO

divh2Executive Assistant to CEO/h2pNew York, New York, United States/ph3Job Summary/h3pThe Executive Assistant (EA) to the CEO plays a critical role in ensuring the smooth operation of the CEOs office. This position requires a highly organized, proactive, and discreet professional who can manage complex scheduling, coordinate travel, facilitate communication, and support interactions with the Board of Directors and Executive Committee (EC) team. The EA will act as a strategic partner to the CEO, ensuring efficiency and effectiveness in daily operations./ph3Key Responsibilities/h3p1. Scheduling Calendar Management:/pulliManage and prioritize the CEOs calendar, ensuring optimal time management./liliSchedule internal and external meetings, including those with the Board of Directors and EC team./liliPrepare agendas, materials, and follow-ups for key meetings./liliCoordinate logistics for conferences, speaking engagements, and corporate events./li/ulp2. Travel Coordination:/pulliArrange domestic and international travel, including flights, accommodations, and itineraries./liliEnsure seamless travel experiences by managing visas, transportation, and meeting schedules./liliPrepare travel expense reports and reconcile reimbursements./li/ulp3. Communication Correspondence:/pulliServe as the primary point of contact for the CEO, managing emails, calls, and inquiries./liliDraft and review correspondence, presentations, and reports./liliEnsure timely responses to stakeholders, maintaining professionalism and confidentiality./liliLiaise with internal teams, clients, and external partners on behalf of the CEO./li/ulp4. Board of Directors Executive Committee Support:/pulliCoordinate Board meetings, including scheduling, agenda preparation, and minutes documentation./liliAssist in the preparation of reports and presentations for Board and EC meetings./liliMaintain governance documents and ensure compliance with corporate policies./liliFacilitate communication between the CEO and Board members./li/ulp5. Collaboration:/pulliWork closely with the EC team to align priorities and streamline operations./liliSupport Chief of Staff with strategic initiatives by coordinating cross-functional projects./liliAssist in organizing leadership retreats, strategy sessions, and corporate events./li/ul/div