Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a manufacturing organization in Malvern, Pennsylvania on a long-term contract basis. This position is suited for a detail-oriented individual who can manage a large volume of invoices while maintaining accuracy and meeting deadlines. The role will support day-to-day payables operations and contribute to efficient financial processing across the accounting function.

Responsibilities:

• Process a high volume of vendor invoices with close attention to accuracy, timeliness, and company procedures.

• Review and reconcile invoices by matching them to supporting documentation before preparing them for payment.

• Assign proper general ledger codes and enter invoice details into the accounting system for accurate financial tracking.

• Prepare and execute weekly payment activities, including check runs and ACH transactions, in accordance with established schedules.

• Record journal entries related to accounts payable activity and help maintain accurate accounting records.

• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries in a thorough and timely manner.

• Maintain organized accounts payable files and supporting documentation to ensure audit readiness and compliance.

• Use SAP to support invoice processing, payment administration, and reporting within the accounts payable function.

• 3+ years of experience in accounts payable, preferably in a high-volume environment.
• Hands-on experience processing invoices, including matching, batching, and coding transactions.
• Strong understanding of account coding and general ledger impact related to payables activity.
• Experience handling payment processing such as check runs and ACH transactions.
• Proficiency with SAP for accounts payable or broader accounting functions.
• Ability to prepare journal entries accurately and maintain detailed financial records.
• Strong organizational skills, attention to detail, and the ability to meet deadlines in a fast-paced setting.