Executive Assistant to the CEO

Job Title: Executive Assistant to the CEO Location: Los Angeles, CA 90057 Position Type: Full Time (40+ hours per week; occasional evenings or weekends may be required) Salary Range: $75,000.00 - $80,000.00 per year. Reports To: CEO. POSITION SUMMARY The Executive Assistant to the CEO enhances organizational effectiveness by providing advanced administrative and strategic support to the CEO, Executive Team, and Board of Directors. This role serves as a key partner to the CEO, managing daily communications and calendar, coordinating executive leadership, advancing the CEO’s priorities, and supporting board logistics. ESSENTIAL DUTIES & RESPONSIBILITIES Administrative Support to CEO Schedule Management: schedule and prepare the CEO for meetings, including notes, directions, background information, research, complex calendaring, and attendance. Debrief with the CEO afterward. Correspondence Management: manage the CEO’s inbox, elevate urgent items, organize emails, provide responses when unavailable, prioritize requests, phone duties, and update donor contact moments in EveryAction. Administrative Management: conduct research projects, draft contracts and proposals, coordinate travel, reconcile credit card receipts, support budget administration, arrange site visits, greet guests, arrange catering and logistics, manage document approvals and records, and purchase supplies for the Executive Suite. Executive Team Support Collaborate with the Chief of Staff and Executive Team on joint tasks and projects. Facilitate coordination among executives and act as main contact for external parties. Provide the Chief of Staff with complex calendaring, document, and presentation review support. Administrative Support to the Board and Board President Handle all Board meeting logistics: scheduling, material distribution, set‑up, note‑taking, minutes. Maintain the Board Portal and Minute Book, and communicate updates. Assist in planning and executing key Board Committee Meetings and events, including the Finance, Audit, Investment, Executive, Gala, and Capital Campaign Committees. Draft Board correspondence and plan board social dinners. QUALIFICATIONS At least 3-5 years of executive‑level support, preferably in a mission‑driven environment. Strategic and supportive mindset with an understanding of the CEO’s vision. Professionalism: embodiment of core values, maturity, courtesy. Customer Service: strong relationships through timely, gracious communication. Communication Skills: excellent writing and grammar; welcoming presence. Attention to Detail: methodical, organized. Discretion & Confidentiality: adherence to code of ethics and confidentiality. Research: high‑quality research skills with source discretion. Intermediate computer skills: Google Workspace, Microsoft Office, Canva, Adobe PDF. Ability to work occasional evenings and weekends. Role model for youth during working hours. Interest in learning project management is a plus. Must pass CA DOJ background check. BENEFITS Employer‑covered medical, dental, vision, life insurance, and mental wellness benefits. 403(b) retirement plan with 5% employer contribution. Generous paid time off, including 9 paid holidays annually, birthday holiday, summer and winter breaks, and paid vacation that increases with tenure. PHYSICAL DEMANDS & WORK ENVIRONMENT The position requires regular talking or hearing, frequent use of hands or fingers, occasional standing, walking, sitting, reaching, climbing or balancing, and occasional lifting of up to 25 pounds. Vision and noise level requirements are moderate. Outdoor work may be expected in some cases. EEO STATEMENT Heart of LA is an equal‑opportunity employer that celebrates diversity and strives to maintain an inclusive, equitable workplace. We encourage applicants from diverse backgrounds and do not discriminate on race, color, national origin, religion, age, gender, handicap, pregnancy, sexual orientation, veteran status, or any other legally protected characteristic. #J-18808-Ljbffr Heart Of Los Angeles Youth