Administrative Assistant

Job Description

Job Description

Robert Half's healthcare client is looking for a detail-oriented Administrative Assistant to support daily operations for a busy laboratory team in CA. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office workflows organized, coordinating communication across multiple parties, and ensuring important materials and records are handled accurately. The Administrative Assistant will work closely with laboratory staff, client offices, couriers, and field partners to help maintain smooth administrative processes and responsive service.

Administrative Assistant Responsibilities:

• Coordinate administrative support for the Administrative Manager and laboratory staff to help maintain an efficient day-to-day workflow.

• Review documents for accuracy and completeness before distribution, filing, or follow-up action.

• Organize courier activity, including scheduling pickups and helping ensure timely movement of materials between locations.

• Prepare, print, and distribute daily reports, including sending information to couriers and delivering reports to clients by fax or mail when needed.

• Manage outgoing slides and tissue blocks for additional testing or external departmental review while tracking their status carefully.

• Monitor inventory levels for requisition forms and office supplies and arrange replenishment before shortages affect operations.

• Produce client-specific requisitions and coordinate delivery through couriers or the Territory Sales Manager.

• Serve as a communication point between the laboratory, physician offices, and surgery centers to support client satisfaction and proper specimen submission.

• Use office systems and equipment efficiently, including the pathology information system and standard administrative tools, while following organizational procedures.

• Carry out additional administrative duties as assigned to support departmental needs.

If you are interested in this Administrative Assistant role, please apply today.

• At least 1 year of experience in an administrative assistant, office support, or similar coordination role.

• Strong scheduling and organizational skills with the ability to manage multiple tasks in a fast-paced environment.

• Customer service experience with the ability to communicate professionally with internal teams and external clients.

• Clear written and verbal communication skills for handling reports, requests, and follow-up activities.

• High attention to detail when reviewing records, preparing documents, and tracking outgoing materials.

• Comfort using office equipment and computer-based systems for reporting, printing, and general administrative work.

• Ability to work collaboratively with laboratory personnel, couriers, and field representatives.

• Reliable administrative judgment and the flexibility to take on additional duties as business needs change.

If you feel like you would a great fit for the Administrative Assistant role, please apply today!