Executive Virtual Assistant

Role Description

Changing Lives Productions is seeking a highly capable and experienced Executive Virtual Assistant to work directly with the CEO as their right hand. This role goes beyond administrative support:

• Organizing priorities
• Driving follow-through with the CEO's directs
• Handling company-wide projects
• Turning ideas into execution

The ideal candidate is resourceful, proactive, mature, and able to operate with minimal direction. They anticipate needs, solve problems before they escalate, close loops without being reminded, and translate the CEO’s vision into clear next steps. This is a dedicated full-time role requiring reliable Eastern/Pacific timezone overlap, fast response times, and no conflicting commitments that interfere with responsiveness, meetings, deadlines, or quality.

What Success Looks Like in This Role

• The CEO spends less time managing logistics and more time on high-impact decisions
• Company projects move forward without constant oversight or repeated reminders
• Leaders, admins, and stakeholders receive clear, professional communication and follow-through
• Ideas from the CEO quickly turn into structured plans, owners, deadlines, and next steps
• The CEO’s priorities stay organized and protected despite competing demands
• Projects are taken off the CEO’s plate and delivered quickly, completely, and comprehensively

How You’ll Spend Your Time

• Partner with the CEO to organize priorities, track initiatives, and move important projects forward
• Own systems for tracking projects, deadlines, decisions, and commitments so nothing important falls through the cracks
• Turn broad CEO requests into clear action plans, stakeholder follow-ups, and completed outcomes
• Serve as a professional liaison between the CEO and internal teams, admins, partners, and external stakeholders to ensure clear alignment, communication, and execution
• Identify potential problems or bottlenecks early and propose solutions before issues escalate
• Prepare presentations, documents, and research that help the CEO communicate clearly
• Draft written communications including emails, memos, and LinkedIn/social posts
• Structure meetings, decision frameworks, and preparation materials so discussions lead to action
• Manage calendar, travel, and scheduling in a way that protects the CEO’s time and priorities

Qualifications

• 10+ years in a support role such as Executive Assistant to CEO level executive with at least 200+ employees
• Proven ability to take vague or broad requests and drive them to completion
• Strong judgment, minimal-direction execution, and a bias toward action and follow-through
• Exceptional written communication skills and the ability to draft clear, concise materials
• Ability to research topics quickly and synthesize information into useful insights
• Highly organized and capable of managing multiple moving priorities without dropping details
• Professional maturity, low ego, and the ability to work respectfully with admins, leaders, vendors, and stakeholders
• Comfort working directly with senior leadership in a fast-moving environment
• Strong proficiency with Google Workspace, Slack, Notion, Excel, budgeting, and similar productivity tools
• A strong systems mindset and ability to work independently in a remote environment with Eastern and Pacific timezone overlap

Who Oversees You

The Executive Virtual Assistant will report directly to the CEO.

Where It All Goes Down

Our Executive Virtual Assistant will work remotely from home or personal office and will be required to utilize our time tracking software to log and submit work hours.

When the Magic Happens

The typical work schedule is 40+ hours a week; specific times will be discussed during the interview.