Administrative Assistant

Company Description Jacob & Co. is an internationally recognized luxury brand that has been creating innovative timepieces and jewelry for over 25 years. Known for combining impeccable quality, classic techniques, and bold creativity, the company serves discerning clients who value both craftsmanship and visionary design. From figures in fashion, film, and music to dedicated collectors, Jacob & Co. delivers highly personalized service and meticulous attention to detail. Its distinctive blend of edge and elegance has helped shape a new generation of fine watchmaking and jewelry enthusiasts. With a global reputation for enduring value and lasting appeal, Jacob & Co. remains a premier destination for luxury connoisseurs.
Role Description The Administrative Assistant at Jacob & Co. provides daily administrative and clerical support to ensure smooth office operations and high-quality internal and external service. This full-time, on-site role is based in Manhattan, NY and includes managing phone calls, emails, and correspondence, greeting visitors, and coordinating schedules and meetings for internal stakeholders and executives. Responsibilities include maintaining organized records and files, preparing documents and reports, updating databases, and assisting with office supplies and logistics. The role also supports executive administrative tasks, helps coordinate internal communication, and collaborates with other team members to uphold the brand’s standards of professionalism and service.
Qualifications

• Strong Administrative Assistance and Clerical Skills, including organizing files, managing correspondence, and handling office logistics.
• Professional Phone Etiquette and Communication skills, with the ability to interact clearly and courteously with clients, partners, and colleagues.
• Experience in Executive Administrative Assistance, including calendar management, meeting coordination, and handling confidential information.
• Proficiency with office software (e.g., MS Office or Google Workspace) and basic data entry and reporting.
• Excellent time management, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated reliability, discretion, and a service-oriented mindset, preferably within luxury, retail, or client-facing environments.
• High school diploma required; associate or bachelor’s degree in Business, Administration, or related field is a plus.
• Ability to work on-site in Manhattan, NY and collaborate effectively with a diverse team.