Executive Assistant

Role Executive Assistant Location Chicago (Hybrid) What is the role? We are seeking an experienced full-time Executive Assistant in Chicago, IL. The ideal candidate will play a key role in managing expense reporting through SAP Concur, ensuring accuracy and compliance with company policies. Strong communication skills are essential, as you will interact with employees and vendors to resolve inquiries and discrepancies. In addition to expense management, you will provide flexible support for ad-hoc administrative tasks, contributing to the smooth operation of the team. What will you be doing? Provide high-level support to two vertical leaders, managing complex calendars, coordinating cross-functional priorities, and ensuring seamless operational flow across both business units. Review team expense reports, process approvals on behalf of executives, and maintain visibility into monthly and quarterly spend relative to budget. Manage and process expense reports accurately using SAP Concur, ensuring compliance with policies and timelines. Monitor and organize the executive’s email inbox, ensuring no critical communication is missed - especially during travel. Provide independent routine responses, triage priorities, and maintain a clean, well-structured inbox. Serve as the primary point of contact for expense-related inquiries, offering clear guidance and resolving discrepancies with employees and vendors. Coordinate internal and external meetings, manage logistics, prepare materials, and ensure timely follow-up. Handle urgent or unexpected administrative needs with flexibility and a proactive approach, supporting multiple teams as required. Demonstrate strong attention to detail and problem-solving skills to identify and correct errors in expense reporting and operational workflows. Prepare polished documents #J-18808-Ljbffr