Executive Assistant to C-Suite Executive - $120k-$150k

Executive Assistant to CEO - $120k-$150k

Financial Services firm is looking for an Executive Assistant to support C-Suite as a right-hand administrative and operational support person. Position will enable the assistant to act as a strategic partner and trusted operator, while keeping office operations moving in a fast-paced environment.

Responsibilities Include:

• Serve as a right-hand partner to C-Suite Executive performing both EA and PA duties as needed
• Manage complex scheduling and calendar coordination across multiple time zones
• Arrange extensive global travel including air, ground transportation, dining reservation, hotels with different time zones, visas, etc.
• Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups
• Handle sensitive information with discretion and professionalism; maintain absolute confidentiality
• Partner with internal leaders and external partners to support initiatives, troubleshoot blockers, and move projects forward
• Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine
• Assist with office operations support including vendor management, supplies, invoicing, and some HR-related tasks
• Moderate Personal Assistant work as needed

Requirements Include:

• 3+ years of experience in administrative support to senior leadership including C-Suite, Founders, and executives
• Prior experience in tech firms and/or startup environments is a BIG plus; must be able to work at a fast-paced with an entrepreneurial mindset
• College graduates strongly preferred
• Previous work with business operations and light office management would be an asset
• Highly organized and detail-oriented, must have a keen sense of discretion
• An exceptional communicator with strong emotional intelligence and sound judgment