Office Manager

JOB INFORMATION: Title: Office Manager Authority: TA/OA/MTA BUS Department: Department of Buses Division/Unit: Business Strategies Location: Multiple Locations Hours: 9:00 AM – 5:00 PM Telework (if Applicable) This position is eligible to Telework 1 day per week as per MTA policy. Reporting Manager (if Applicable): Chief of Staff Deadline (if Applicable): 10/07/2026 Compensation $98,781 - $148,172 Grade: ADC005 Positon Summary This positionis responsible forproviding high-level executive and administrative support. The Manager will act as a liaison between the Chief of Staff (COS) and others, both internally and externally. Responsibilities will include conducting research, handling information requests,facilitatingthetimelyresponse to correspondence and coordinating the EVP's daily schedule. Responsibilities Streamline,consolidateand coordinate work produced by the departmentsin order toprovide support to the Executive Vice President towards fulfillment of agency-wide goals and vision. Review operating procedures, implement improvements where necessary. Act as a liaison between the Executive Vice President and the executive leadership team. Manage the Chief of Staff's administrative support staff and implement office-wide best practices for executive support. Performsadministrative and clerical functions including tracking mail, telephoneinquiriesand preparation of material for the Chief of Staff. Will berequiredto successfully complete critical aspects of deliverables with a hands-on approach, including adhering to and managing deadlines. Review incoming correspondences requiring the EVP’s approval/signature. Coordinateproject basedwork. On behalf of the Chief of Staff, undertake other ad-hoc assignments, manage special initiatives and confidential projects simultaneously. Must be organized, highly detailed oriented and composed in a fast-paced business environment. Performs other duties as assigned Complies withall policies and standards May berequiredto work hours outside regular work hours, as applicable Observes the work performed by contractors, as applicable Reviews invoices and approves them if the work has contractual standards, as applicable Addresses performance issues with thecontractorwhen possible, as applicable Escalates issues to other parties when needed, as applicable Education And Experience Baccalaureate from an accredited college inArts/Sciences(BA/BS)or an equivalent combination of education and experience. 10years ofprogressively responsible experience providing high-level executive and administrative support. 3years ofexperiencecoordinating complex initiatives, managing competing priorities, supporting senior leadership, and working effectively with internal and external stakeholders. Desired Skills Excellent verbal and written communication skills Ability to prioritize work under pressure Excellent interpersonal skills with the ability to interact with all levels of an organization Superior judgment, poise, professionalism,assertivenessand the ability tomaintainthe highest level of confidentiality Excellent organizational skills Excellent knowledge of Microsoft Office, including Word, Excel,Powerpointand Outlook are also essential SELECTION METHOD Based on evaluation of education, skills, experience, interview, and written assessment. All selected candidates will be subject to a full background investigation that includes employment and education. Discrepancies may lead to dismissal. Other Information Appointment may be at a comparable level to current level of selected candidate. (If necessary) As an employee of MTA NYC Transit, you may be required to complete an annual financial disclosure statement with the state of New York, if your position earns more than $101,379 (this is subject to change) per year or if the position is designated as a policy maker. For 55-a eligible titles:Candidates selected for this position may be placed in a competitive or non-competitive class position based on their qualifications. Qualified candidates who are placed in a competitive class position are eligible for the 55-a Program. Pleaseindicatein your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program. For detailed informationregardingthe 55-a Program, please visit the following link Additional Information Final salary isdeterminedexperience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve. To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent uponmaintaininga satisfactory record of job performance, attendance, and disciplinary conduct.Pursuant tothe New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission"). EQUAL EMPLOYMENT OPPORTUNITY MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply. #J-18808-Ljbffr