Office Administrative Assistant

Job Description

Job Description

Role Description We are looking for a responsible Administrative Assistant/Project Coordinator to perform a variety of administrative and clerical tasks. This role provides support to our managers and employees, assists with daily office needs, and manages general administrative activities for the company. Responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate will have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and standard office equipment. Previous experience as a Secretary or Executive Administrative Assistant, along with familiarity in the construction industry, is a plus.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills to manage daily office tasks, records, and documentation efficiently.
• Candidates should possess effective Phone Etiquette and Communication skills to interact professionally with customers, vendors, and team members.
• Candidates should possess Executive Administrative Assistance capabilities to support leadership with scheduling, correspondence, and basic reporting.
• Candidates should have proficiency with office software (e.g., email, word processing, spreadsheets) and basic data entry skills. Microsoft Office experience preferred.
• Candidates should demonstrate strong organizational abilities, attention to detail, and time management skills.
• Previous experience in an office or administrative role, preferably in a service or trades environment, is beneficial.
• A high school diploma or equivalent is required; additional coursework or certification in office administration is a plus.
• Ability to work on-site in Staten Island, handle confidential information responsibly, and maintain a professional demeanor.
• Working knowledge of office equipment, such as printers and fax machines
• Excellent written and verbal communication skills

Responsibilities

• Answer and direct incoming phone calls
• Schedule and coordinate appointments and meetings
• Draft and distribute emails, memos, letters, faxes, and other correspondence
• Help prepare regularly scheduled reports
• Maintain an organized and up-to-date filing system
• Order office supplies and research vendors for the best deals
• Keep contact lists current
• Submit material data sheets and drawings for review
• Greet and assist visitors
• Serve as the primary point of contact for internal and external clients
• Coordinate with executive and senior administrative staff to handle requests from senior management

Job Type: Full-time

Benefits:

• 401(k)
• Paid time off

Schedule:

• 7.5 hour shift
• Day shift
• Monday to Friday

Work Location: In person

\nCompany Description

Community Electric INC is a locally owned electrical contractor serving clients in and around New York City. The organization provides reliable electrical solutions for commercial, and industrial customers, emphasizing safety, quality workmanship, and timely service. Team members work in a collaborative environment that supports professional growth and attention to detail. Community Electric INC values integrity, clear communication, and strong customer relationships as core components of its service delivery.

Company Description

Community Electric INC is a locally owned electrical contractor serving clients in and around New York City. The organization provides reliable electrical solutions for commercial, and industrial customers, emphasizing safety, quality workmanship, and timely service. Team members work in a collaborative environment that supports professional growth and attention to detail. Community Electric INC values integrity, clear communication, and strong customer relationships as core components of its service delivery.