Office Assistant

Job Opportunity with the City of Boca Raton

Build your future with the City of Boca Raton! At the City of Boca Raton, a career in public service is more than a job—it's your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to their employees:

• Health Insurance Benefits : No-cost employee Medical, Dental & Vision plans
• Generous Paid Time Off : 12 paid holidays + vacation, sick, and 3 floating holidays
• Continuous Service Benefit : Paid out annually after 5 years of service
• Work-Life Balance : Flexible work schedule
• Retirement Plans : Two pension/retirement options to choose from

Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed. Apply now and join the city that's building careers and shaping a stronger tomorrow!

General statement of job: Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.

Essential Functions

Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures; Acts as receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required; operates base station radio; Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions; Maintains files, assembles information from various sources for records and reports; Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPV's; Composes routine correspondence; prepares a variety of routine reports; Collects fees and prepares invoices; verifies account balances on computer; Operates standard office machines, word processing, and data entry equipment; Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc. RELATED TASKS: Composes routine correspondence; maintains radio communications log and equipment exchange log; Computes and extends figures; posts records to accounts; Prepares travel vouchers, collects receipts, and processes for reimbursement; Sells Beach Permits; Performs related tasks as required.

Knowledge, Skills and Abilities

General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 40 WPM; ability to make arithmetical calculations and file alphabetically; ability to establish and maintain effective working relationships with associates and the general public; ability to understand and follow oral and written instructions.

Minimum and Preferred Qualifications

EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from high school, including a course in typing and three (3) years of clerical and typing experience. SPECIAL REQUIREMENTS: Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period. POST-OFFER BACKGROUND REQUIREMENTS: The background check process for this position may include:

• Criminal Background Check
• Employment Verification
• Motor Vehicles Report (MVR) Check

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.