Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Morris County, New Jersey. This Long-term Contract position is ideal for a candidate with significant experience who thrives in a dynamic environment, manages competing priorities with confidence, and communicates with discretion and clarity. The right candidate will bring strong organizational judgment, a proactive mindset, and the ability to keep schedules, projects, and administrative needs running smoothly.

Responsibilities:

• Coordinate complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change.

• Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives and key meetings.

• Prepare reports, summaries, and background materials by researching topics and organizing information into clear, useful formats.

• Provide day-to-day administrative support that helps leadership stay focused on strategic priorities and critical deliverables.

• Track multiple assignments and follow through on action items to help projects stay on schedule and moving forward.

• Support executive meetings by coordinating logistics, preparing materials, and ensuring follow-up tasks are documented and completed.

• Respond quickly to shifting demands and step in where needed to address emerging administrative or operational priorities.

• Handle sensitive information with a high level of expertise, sound judgment, and confidentiality.

• At least 5 years of experience in a corporate environment or another senior-level administrative support role.
• Bachelor’s degree required.
• Strong proficiency with Google Workspace and Microsoft Excel, with the ability to learn new tools and systems efficiently.
• Demonstrated success managing calendars, scheduling priorities, and executive-level coordination.
• Excellent written and verbal communication skills, with strong attention to detail in all work.
• Ability to manage multiple projects at once while maintaining accuracy in a fast-paced setting.
• Strong research and information-gathering skills, with the ability to present findings clearly and effectively.
• Detail-oriented demeanor, sound interpersonal skills, and the ability to work independently while collaborating well with others.