Executive Assistant, FOX Alternative Entertainment Production

OVERVIEW OF THE COMPANY FOX Entertainment

With a legacy spanning nearly 40 years, FOX Entertainment is one of the world’s most recognizable media brands and a leading global creator of multi-genre content across broadcast, streaming, digital and emerging platforms. Known for its independent, innovative spirit and bold storytelling, the company is committed to reaching audiences where they are through a platform- and format-agnostic approach to developing, testing and scaling intellectual property worldwide. FOX Entertainment consists of three core business units. The FOX Television Network, which encompasses its flagship linear platform and streaming partnerships with Hulu and FOX One, is home to hit series including The Simpsons, The Masked Singer, Doc, Memory of a Killer, Fear Factor: House of Fear, The Floor and Hell’s Kitchen. FOX Entertainment Studios, operates the in-house scripted and unscripted studios behind series such as Animal Control, Best Medicine, The Faithful, and The Way Home, as well as Bento Box Entertainment with animated hits such as Hazbin Hotel and Krapopolis; Studio Ramsay Global with Next Level Chef, Gordon Ramsay’s Secret Service and Knife Edge: Chasing Michelin Stars; entertainment studio TMZ; and the independent film label Tideline. FOX Entertainment Global is the company’s worldwide content sales and distribution arm. As part of its evolution into a modern next-gen studio, FOX Entertainment is expanding its digital storytelling ecosystem with investments across vertical video with Holywater, Chain’s experiential storytelling, podcasting with Meet Cute, a two-way content pipeline with HarperCollins Publishing, and creator-led formats through the newly formed FOX Creator Studios. Through these strategic initiatives, the company is investing earlier in emerging ideas and new forms of audience engagement, while maintaining the ability to grow successful concepts into premium franchises across broadcast, streaming and global platforms. A prolific content creator and production partner, FOX Entertainment collaborates with leading studios, creators, and platforms worldwide to produce and distribute premium content at scale across broadcast, streaming, and digital ecosystems, while continuing to grow its portfolio of owned IP and next-generation storytelling formats.

JOB DESCRIPTION

The Fox Alternative Entertainment team has a great opportunity for an Executive Assistant. In this exciting role, the Executive Assistant will provide administrative support for senior executives on the team, as well as partner with the team on production related responsibilities. 

Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

A SNAPSHOT OF YOUR RESPONSIBILITIES

• Manage the SVP and VP’s schedules and daily calendars, ensuring key appointments and production milestones are prioritized

• Manage facilities and office-related needs as directed

• Organize and coordinate meetings, including scheduling and sending reminders

• Record and track minutes for executive meetings

• Maintain comprehensive and accurate records, ensuring all production and departmental documents are filed correctly

• Maintain and update departmental master production, development, and post-production calendars for all projects in production

• Assist in the creation and maintenance of production documents and files, including wrap binders and show files

• Provide budgeting support for development projects, tracking expenses and assisting with cost reporting

• Help coordinate development run-throughs and provide onsite production support for Los Angeles-based projects as needed

• Sort, track, file, and maintain production and project materials, including confidential information and vital documents

• Assist with asset and delivery management, including uploading and filing production content to the BOX system and SeeView

• Support the onboarding of new personnel, ensuring necessary resources such as seating, badges, parking, and IT access are provided

• Oversee storage and production asset lists to ensure all items are tracked and accounted for

• Provide additional administrative support as needed, including travel arrangements and handling phone calls

• Maintain internal studio database, tracking key dates and data for all projects in production from greenlight through final delivery.

WHAT YOU WILL NEED

• Bachelor's Degree in Film/Television, Business Administration, or a related field

• 1+ years of experience as a Production Coordinator or Executive Assistant

• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines

• Strong verbal and written communication skills, with a professional and personable demeanor

• Strong attention to detail and ability to work independently in a fast-paced environment

• Strong interest in television production and a growth-oriented mindset

• Proficiency in Microsoft Office Suite, Google Docs/Sheets/Slides, and PowerPoint

• Ability to read, interpret, and summarize budgets and financial reports

• Ability to manage confidential information and prioritize tasks effectively

• Proactive, self-starting problem solver who can anticipate needs and take initiative

NICE TO HAVE BUT NOT A DEALBREAKER

• Experience with Movie Magic Budgeting