Executive Assistant

Executive AssistantThe Executive Assistant serves as a trusted operational partner to the CEO and Executive Committee, ensuring leaders can focus on the highest-value work while the day-to-day logistics, coordination, and operational details are handled seamlessly. This role is equal parts executive support, project coordination, operational problem solving, and agency facilitation. Success requires exceptional organization, sound judgment, discretion, attention to detail, and the ability to anticipate needs before they arise. The Executive Assistant works closely with leaders across Human Resources, Finance, Operations, Office Management, IT, and other agency teams to help coordinate initiatives, remove roadblocks, and ensure the Executive Committee operates efficiently. The ideal candidate is proactive rather than reactive, enjoys bringing order to complexity, and is energized by helping a fast-moving leadership team and agency operate at its best.Responsibilities include:Manage complex calendars for the CEO and Executive Committee membersCoordinate meetings across internal and external stakeholders while balancing competing prioritiesProtect executive focus time and proactively manage scheduling conflictsArrange domestic and international travel, including itineraries, transportation, accommodations, and contingency planningPrepare and reconcile expense reportsTrack and submit executive timesheets and administrative requirementsPrepare agendas, meeting materials, and follow-up action itemsExercise discretion when handling confidential and sensitive informationBuild, edit, and polish executive presentations in PowerPoint and Google SlidesPrepare leadership materials for Executive Committee meetings, client meetings, agency communications, and presentationsCoordinate document approvals, signatures, and distributionMaintain organized digital files and shared resourcesEnsure meeting materials are accurate, complete, and delivered on timePartner with Human Resources on onboarding logistics, leadership communications, employee events, and Executive Committee initiativesPartner with Finance on expense reporting, purchasing, budget coordination, and administrative processesPartner with Operations on agency initiatives, operational projects, leadership meetings, and process improvementsPartner with Office Management and IT to coordinate workplace needs, technology support, office logistics, vendor relationships, and executive eventsCollaborate with agency teams to move initiatives forward and ensure effective coordination across the businessCoordinate logistics for in-person and virtual meetings, workshops, offsites, town halls, and agency eventsArrange meeting space, catering, audiovisual support, travel, and vendorsCoordinate Executive Committee meetings and leadership offsitesSupport a welcoming, organized, and efficient office environmentAssist with agency celebrations, recognition events, and internal communicationsCoordinate logistics for new business pitches and presentationsAssemble and quality-check presentation materialsCoordinate travel, scheduling, catering, shipping, and meeting logistics for pitch teamsHelp ensure deadlines are met and materials are presentation-readyIdentify opportunities to improve administrative and operational workflowsAnticipate executive and agency needs before they become issuesRecommend tools, templates, and approaches that improve efficiencyIdentify opportunities to streamline processes and enhance Executive Committee effectivenessTake initiative to solve problems and continuously improve agency operationsWhat You'll Bring includes:5+ years supporting senior executives in a professional services, consulting, healthcare communications, marketing, or agency environmentExperience supporting multiple executives simultaneouslyOutstanding organizational and project management skillsExcellent written and verbal communication skillsStrong PowerPoint and presentation development capabilitiesProficiency with Google Workspace and Microsoft OfficeExceptional attention to detail and follow-throughHigh level of discretion and professionalismAbility to manage multiple priorities in a fast-paced environmentAI Curiosity, knowledge and application experience as it relates to exec support a bonusWhat Success Looks Like includes:Anticipates needs before they are expressedKeeps executives organized, prepared, and focused on strategic prioritiesBuilds trusted relationships across every level of the agencyCoordinates seamlessly across HR, Finance, Operations, Office Management, and ITImproves existing processes instead of simply maintaining themConsistently delivers high-quality work with exceptional attention to detailWhat We'll Bring includes:A workplace that's alive with courage, ideas, respect and humanityProfessional growth and development programs to help advance your careerComprehensive health care and wellness plans for your entire familyA 401(k) Savings Plan and Flexible Spending AccountsPaid holidays, Unlimited Paid Time Off (Personal, Sick, Vacation), and Summer Fridays and Sabbatical LeaveAdditional Perks: Family Leave, Well-Being Programs, and Commuter BenefitsSalary: $76,000 – $90,000Location: Remote or in the New York office. If you plan on working remotely, MB/MBH can accept applicants from the following states: Arizona, California, Colorado, Delaware, Connecticut, Florida, Georgia, Illinois, Kansas, Indiana, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nevada, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, Texas, Virginia and Washington D.C.M Booth Health is an equal opportunity employer. All candidates will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.