Executive Assistant

Our client, a respected financial services firm, is looking for a polished, proactive professional to join their high-performing team. This role lets you work closely with senior executives and key external partners, supporting initiatives that directly influence business operations and strategic priorities.

The ideal candidate is confident navigating a fast-paced environment, capable of managing multiple priorities with discretion, precision, and sound judgment. You’ll play a critical role in driving projects forward, handling confidential information with care, and ensuring seamless execution across a variety of high-level initiatives.

This is an exceptional opportunity for someone who thrives in a dynamic, collaborative setting and is looking to grow within a sophisticated and highly visible organization.

Responsibilities

• Oversee expense reports and prepare confidential correspondence with accuracy and discretion.
• Coordinate complex travel arrangements, itineraries, and agendas; compile and distribute documents for weekly travel-related meetings.
• Research, prioritize, and respond to incoming issues, including sensitive or confidential matters, by determining the most effective course of action or escalation.
• Serve as a direct point of communication with team members and key stakeholders regarding ongoing projects and initiatives.
• Manage non-disclosure agreements and related documentation, ensuring accuracy, compliance, and proper execution of all contracts.
• Organize and facilitate committee and leadership meetings, including technology setup, material preparation, and distribution for weekly, monthly, quarterly, and earnings call sessions.
• Prepare quarterly lender reporting packages for each property.
• Run reports and partner with analysts to source additional data and insights as needed.
• Coordinate scheduling and travel logistics for quarterly Board of Directors meetings.
• Collaborate seamlessly with other administrative assistants to support broader team objectives.
• Take on additional responsibilities and projects as required to support the team’s success.

Ideal Experience

• Bachelor’s degree is preferred with current experience supporting executive leadership.
• Strong PC skills, MS Outlook, Word, Excel, and PowerPoint.
• Effective communication with outstanding writing skills.
• Advanced ability to organize, prioritize, multitask, and manage competing priorities.
• Professional with good judgment in confidential situations, and proven experience interacting with senior management.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.