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Executive Assistant to Dual Leaders: Calendar & Events

Arc Institute

Arc Institute in Palo Alto, CA, seeks an Executive Assistant to support the Chief Science Officer and Chief Technology Officer. This role manages calendars, coordinates travel, and plans offsites for two senior leaders overseeing ~100 scientists and researchers. You’ll partner with the executives, maintain confidentiality, and adapt to changing priorities, while working onsite at least 3 days weekly to keep operations smooth. #J-18808-Ljbffr Arc Institute

Vacancy posted 17 hours ago
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