Executive Assistant

Executive Assistant

Publicis Groupe is seeking a highly skilled and proactive Executive Assistant to provide dedicated support to a C-suite Executive. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-moving, global organization.

The Executive Assistant will serve as a trusted partner and operational anchor to a senior leader managing complex schedules, communications, events, travel, and priorities with precision and adaptability.

Responsibilities

• Serve as Executive's primary gatekeeper: manage complex calendar, prioritize meetings, screen requests, and ensure optimal use of executive's time
• Arrange and oversee all travel logistics, including itineraries, ground transportation, and accommodations (domestic & international)
• Handle sensitive correspondence, communications, and follow-up on behalf of the executive with professionalism and discretion
• Track action items, decisions, and deliverables arising from meetings, ensuring timely follow-through across stakeholders
• Handle personal tasks, such as family travel, car service and other arrangements as needed
• Manage expense reporting, time entry requirements and approval workflows with accuracy and timeliness
• Coordinate logistics for executive-level meetings, offsites, and client & internal events, partnering with internal teams as needed
• Build and maintain strong relationships with executive assistants and chiefs of staff across Publicis Groupe
• Manage inbound requests with professional judgment, triaging and prioritizing based of business urgency and relevance
• Anticipate needs and proactively address issues before they escalate, demonstrating sound business judgment

Qualifications

• 8+ years of executive assistant experience, supporting C-suite or senior leadership in a corporate environment
• Experience in media, advertising, consulting, or a fast-paced holding company environment strongly preferred
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines simultaneously
• Outstanding written and verbal communication skills; able to communicate on behalf of senior leadership
• Ability to maintain absolute confidentiality, exercise sound judgment under pressure and adapt flexibly to shifting priorities.
• Proficiency in Microsoft Office Suite and travel booking platforms
• Ability to operate with autonomy and thrive in ambiguity within a global, matrixed organization

Compensation Range: $60,800.00 - $93,600.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 06/12/2026.