Executive Assistant

Job Description

Job Description

Job Title: Executive Assistant to Administrator
Location: Bronx, NY (Mosholu Parkway Area)
Facility: Mosholu Parkway Nursing & Rehabilitation Center
Employment Type: Full-Time

MUST HAVE NURSING HOME EXPERIENCE

Mosholu Parkway Nursing & Rehabilitation Center has been a trusted part of the Bronx community since 1958, providing skilled nursing care, short-term rehabilitation, and long-term residential services.
Located at 3356 Perry Avenue, our 122-bed facility is dedicated to delivering compassionate, high-quality care in a supportive and healing environment for our residents and their families.

We are seeking a highly organized and proactive Executive Assistant to support the Administrator in managing daily operations at our skilled nursing facility. This role plays a key part in ensuring regulatory compliance, operational efficiency, and effective communication across clinical and administrative teams.

• Manage the Administrator’s calendar, meetings, and daily priorities

• Coordinate communication between nursing, rehabilitation, HR, admissions, and external partners

• Prepare reports, presentations, and documentation for leadership and regulatory agencies

• Assist with CMS and New York State Department of Health compliance tracking and audits

• Maintain confidential records in accordance with HIPAA regulations

• Support preparation for inspections, surveys, and quality assurance initiatives

• Coordinate staff meetings, family communications, and facility events

• Track deadlines for licensing, certifications, and reporting requirements

• Assist with special projects to improve resident care and operational performance

• Strong organizational, multitasking, and problem-solving skills

• Excellent written and verbal communication abilities

• High level of discretion when handling sensitive information

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Ability to work in a fast-paced, team-oriented healthcare environment

• Experience in a nursing home, rehabilitation center, or hospital setting

• Familiarity with CMS guidelines and NYS Department of Health regulations

• Experience with electronic health records (EHR) systems

• Competitive salary based on experience

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement plan options

• Opportunities for professional growth within a well-established facility

At Mosholu Parkway Nursing & Rehabilitation Center, we pride ourselves on fostering a close-knit, compassionate environment where residents receive personalized care and staff are valued members of the team. Our mission is to promote healing, dignity, and quality of life for every individual we serve.