Executive Assistant + Director of Operations

Zacuto Group, a highly active Commercial Real Estate Brokerage based in Santa Monica is looking to hire an Executive Assistant / Director of Operations to support the CEO of the firm. As the gatekeeper, and right hand to the CEO, your role will be to provide unparalleled assistance in operations through email, calendar, and project management. Candidates should have a command of the commercial real estate transaction process and tools such as Costar, AIR/CAR forms, and salesforce. Ideal candidates will apply high level organizational skills and industry knowledge to increase daily productivity and workflow. Minimum 3+years of experience in real estate or finance, with a strong understanding of real estate leasing and sales is preferred. Candidates should be well spoken, comfortable with a client facing role, and thrive in a modern open office environment. A strong work ethic, motivation to grow and succeed is essential. Role and Responsibilities Act as a liaison between the CEO, the team and clients Point of contact for daily requests and incoming needs Calendar management; to ensure meetings are scheduled and conflicts are resolved Administrative duties; office up-keep, meeting preparation, research & record keeping Special projects as they align with candidate’s background and qualifications Core daily functions include: Executive Assistance Email management of 200+ per business day Answering / routing phone calls Managing a rigorous schedule & addressing last minute calendar changes Task management, ensuring deadlines are met Personal Assistance as needed Project Management/Brokerage Operations Conduct research and create market surveys Create tour packets for site visits Schedule tours / show properties Draft lease proposals / purchase & sales agreements Follow transactions from commencement to closing; ensuring deadlines are met and milestones are accomplished Office Management Responsible for managing professional office environment for growing team of 18 Schedule vendors and order supplies as needed Required Skills and Experience 4 Year Bachelor’s Degree 3+years of experience in real estate or finance preferred An understanding of real estate transaction processes, basic legal, and mathematical concepts Proficient in Office 365; Outlook, Word, and Excel #J-18808-Ljbffr Zacuto Group