Executive Assistant

1 day ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Robertson & Company Ltd. Banking/Financial experience is preferred Pay rate: $ 34.28/hr on W2 Duration: 6 months Extension possible: Possibly Schedule: M-F core hours Must-Have Skills: • 5-7 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed . • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Role Responsibilities Include (but are not limited to): • Leads the planning, coordinating, and implementing department events. • Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. • Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. • Provides input into the planning and implementation of administrative programs. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Coordinates and monitors budgets and reporting on results vs. budget. • Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Role Mandate: Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Seniority level Seniority level Mid-Senior level Employment type Employment type Contract Job function Job function Administrative Industries Banking Referrals increase your chances of interviewing at Robertson & Company Ltd. by 2x Get notified about new Executive Assistant jobs in New York, United States . New York, NY $90,000.00-$100,000.00 1 hour ago Administrative Assistant, Office of the CEO Executive Assistant to Founders - Tech Start Up New York, NY $130,000.00-$180,000.00 2 hours ago Executive Assistant to Founder / Global Tech Firm New York, NY $175,000.00-$200,000.00 4 hours ago New York, NY $100,000.00-$125,000.00 5 hours ago Executive Assistant to Investor Relations New York, NY $100,000.00-$150,000.00 2 hours ago Part-Time Administrative Assistant - Luxury Fashion Brand Executive Assistant to Portfolio Managers/Investment Team - Global Alternative Investment Manager New York, NY $90,000.00-$120,000.00 52 minutes ago New York, NY $90,000.00-$120,000.00 3 hours ago Human Resources Administrative Assistant New York, NY $90,000.00-$120,000.00 3 hours ago New York, NY $105,000.00-$130,000.00 1 hour ago Office Assistant (Midtown Manhattan, New York) New York, NY $52,000.00-$56,000.00 2 days ago New York, NY $75,000.00-$85,000.00 3 hours ago New York, NY $82,100.00-$136,900.00 32 minutes ago Williamsville, NY $80,000.00-$95,000.00 1 hour ago New York, NY $175,000.00-$250,000.00 3 hours ago Cambria Heights Tutors Needed – All Subjects We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr