Executive Assistant / Personal Assistant to Founder & CEO

Executive Assistant / Personal Assistant to Founder & CEO Confidential Investment Firm | New York, NY Compensation: $200-215k base salary DOE + discretionary bonus Schedule: Hybrid 4 days onsite, 1 day remote, with flexibility to 5 days as needed Office is located in lower Manhattan About the Opportunity A highly respected investment firm is seeking an exceptional Executive Assistant / Personal Assistant to support its Founder and CEO. This is a rare opportunity to serve as the trusted right hand to a highly accomplished executive in a dynamic, entrepreneurial, and rapidly growing organization. The successful candidate will become a strategic administrative partner to the CEO, operating as an extension of the executive office and helping drive efficiency, execution, and organization across a broad range of business and personal matters. This role requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. The ideal candidate is proactive, highly organized, solutions-oriented, and energized by operating in a fast-paced environment where priorities evolve quickly and no two days look the same. Executive Support Serve as the CEO's primary administrative partner and first point of contact for executive support matters Manage a highly complex and constantly evolving calendar, ensuring priorities align with business objectives Coordinate extensive domestic and international travel, including commercial and private aviation logistics when applicable Prepare meeting materials, agendas, briefing documents, and follow-up action items Manage communications on behalf of the CEO with professionalism, discretion, and sound judgment Act as a gatekeeper and representative of the executive office, helping prioritize requests, meetings, and commitments Anticipate challenges and proactively implement solutions before issues arise Ensure the CEO remains focused on the highest-impact priorities Strategic Partnership Develop a deep understanding of the CEO's priorities, communication preferences, and decision-making style Independently research issues, gather information, and present recommendations and solutions Drive projects and action items to completion while maintaining accountability across stakeholders Partner closely with senior leadership and key internal teams Track commitments, deliverables, and follow-ups to ensure nothing falls through the cracks Handle highly confidential information with the utmost discretion and professionalism Personal Support Coordinate select personal and family-related matters for the CEO and spouse Manage travel logistics, reservations, scheduling, and occasional personal projects Adapt quickly to changing priorities and evolving schedules Serve as a trusted resource for both professional and personal matters as needed Qualifications 10+ years of experience supporting founders, CEOs, senior executives, investment professionals, or high-net-worth individuals Prior experience within investment management, private equity, hedge funds, family offices, financial services, or similarly demanding environments strongly preferred Demonstrated success serving as a true right hand to a senior executive Exceptional organizational skills and meticulous attention to detail Strong business judgment and ability to operate independently Outstanding written and verbal communication skills Proven ability to manage multiple competing priorities with composure and accuracy Experience coordinating complex international travel and detailed itineraries Exposure to private aviation logistics and expense allocation is helpful but not required Unquestionable integrity and discretion when handling confidential matters The Ideal Candidate Highly proactive and self-directed Naturally resourceful and solutions-oriented Calm, composed, and effective under pressure Professional, polished, and confident in all interactions Able to anticipate needs and act with minimal direction Comfortable interacting with senior executives, investors, external stakeholders, and family members Adaptable and resilient in a constantly evolving environment Strong sense of ownership and accountability Focused on delivering solutions rather than escalating problems What Success Looks Like The CEO is consistently prepared, informed, and operating efficiently Calendars, travel, logistics, and priorities are managed seamlessly Challenges are identified early and resolved proactively Projects, commitments, and follow-ups are executed without requiring oversight Stakeholders experience a highly professional and responsive executive office The Executive Assistant serves as a trusted extension of the CEO and a valued partner across the organization This is an exceptional opportunity for a high-performing Executive Assistant seeking a long-term partnership with a respected founder and CEO. The role offers significant exposure, impact, and the opportunity to become an integral member of a growing investment firm with a positive, collaborative, and high-achieving culture. #J-18808-Ljbffr Confidential Company