Executive Assistant

Executive Assistant to Executive Director

Location: Midtown Manhattan, NY (4 days in office)

Salary: 90,000100,000 + comprehensive benefits and 401(k)

Our client, a mission-driven nonprofit organization, is seeking an experienced Executive Assistant to support its Executive Director. The ideal candidate is intelligent, professional, resourceful, and highly organized, with excellent communication and relationship-building skills. You are proactive, solutions-oriented, and able to anticipate needs while managing multiple priorities with discretion and attention to detail. This role is primarily focused on executive support, with some personal assistant responsibilities.

Responsibilities

• Manage a complex and ever-changing executive calendar.
• Coordinate domestic travel arrangements and detailed itineraries.
• Handle executive email correspondence and communicate with internal and external stakeholders, including other executive assistants.
• Prepare reports, presentations, and meeting materials.
• Coordinate speaker series, fireside chats, panel discussions, and other executive events.
• Track action items and ensure timely follow-up.
• Serve as a trusted liaison between the Executive Director and key contacts.
• Assist with personal tasks, including family travel, camp registrations, school-related logistics, appointments, and other projects.

Qualifications

• 25 years of experience supporting C-level executives or senior leadership.
• Strong calendar management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professionalism, sound judgment, and discretion when handling confidential information.

Required Skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Salesforce
• Executive calendar and travel management
• Report and presentation preparation