Executive Assistant to the President of Business Analytics

Job Description

Job Description

Position Summary

The Executive Assistant provides executive, administrative, and project-management support to help advance departmental priorities and company initiatives.

This role manages scheduling, communications, meetings, reporting, and follow-up activities while also coordinating projects related to the development and implementation of the Company’s new platform tools. The Executive Assistant serves as a central point of coordination between the Head of Business Analytics, internal departments, leadership, vendors, and other stakeholders.

Key Responsibilities

• Manage the President of Business Analytics’ calendar, meetings, priorities, travel, and daily administrative needs.

• Prepare agendas, presentations, reports, meeting materials, and executive correspondence.

• Document meeting notes, decisions, action items, responsibilities, and deadlines.

• Coordinate communication and follow-up between Business Analytics, leadership, internal departments, vendors, and external partners.

• Provide project-management support for the development and implementation of new platform tools.

• Maintain project plans, timelines, task lists, testing schedules, and status reports.

• Coordinate meetings and deliverables between business users, developers, vendors, and leadership.

• Track project risks, open items, dependencies, and decisions requiring leadership attention.

• Assist with user testing, feedback collection, training materials, process documentation, and platform implementation.

• Organize departmental files, reports, project documentation, and confidential information.

• Perform additional duties that support Business Analytics and Company initiatives.

• Perform other duties, special projects, and non-routine assignments as requested by the hiring manager as business needs arise and when reasonably aligned with the employee’s skills and capabilities.

Leadership Expectations

• Serve as a trusted and dependable partner to the Head of Business Analytics.

• Demonstrate professionalism, discretion, responsiveness, and sound judgment.

• Take ownership of assignments and follow through from planning to completion.

• Anticipate needs, identify potential issues, and recommend practical solutions.

• Communicate clearly and maintain accountability across projects and departments.

• Handle confidential business, financial, employee, and transaction-related information appropriately.

Preferred Qualifications

• Experience supporting a senior executive or department leader.

• Experience in executive administration, project coordination, business operations, analytics, technology, or a related field.

• Familiarity with project-management tools, CRM systems, reporting platforms, or software-development processes.

• Strong organizational, written communication, and problem-solving skills.

• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.

• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business tools.

Measures of Success

Success in this position will be measured by:

• Effectiveness of executive and administrative support.

• Accuracy and timeliness of meetings, communications, reports, and follow-up activities.

• Successful coordination of platform-development projects and deliverables.

• Visibility and accountability across project timelines, responsibilities, and outstanding items.

• Quality of project documentation, testing coordination, and implementation support.

• Positive feedback from the Head of Business Analytics, leadership, and internal stakeholders.

Travel Requirement: Occasional travel, including meetings and company events
Hybrid Remote