Executive Assistant

Job Title: Executive Assistant Position Overview: The Executive Assistant offers expert-level administrative support to the President, who also serves on the Board and the leadership team of our company. This role is vital in managing calendars, coordinating meetings, handling communications, supporting special projects, and ensuring smooth office operations. The ideal candidate is proactive, highly organized, detail-oriented, and committed to maintaining confidentiality at all times. Key Responsibilities Oversee the President’s calendar, schedule meetings, and coordinate appointments with internal teams, vendors, and clients. Prepare and organize materials for executive meetings, including agendas, presentations, reports, and minutes. Manage all correspondence on behalf of the CEO and executive team, including emails, phone calls, and written communications. Draft routine business correspondence such as letters and emails. Maintain organized files and contact databases. Review and approve travel expense reports and reconcile company credit card charges for the CEO and management. Coordinate travel arrangements, accommodations, and itineraries for executives and visiting stakeholders. Assist in tracking project deadlines and deliverables, providing follow-up support as needed. Support special projects and initiatives as assigned. Liaise with vendors, subcontractors, and internal departments to facilitate executive priorities. Provide support for Board-related activities and meetings. Maintain and organize confidential files and corporate records with discretion. Handle office management tasks, including ordering supplies, coordinating maintenance, and managing service providers. Plan and coordinate internal and external company events. Qualifications & Skills Bachelor’s degree preferred or equivalent work experience. Minimum of 5 years supporting executives in a dynamic, fast-paced environment. Industry experience in construction, flooring, or manufacturing is a plus. Strong organizational skills, attention to detail, and ability to handle multiple priorities. Excellent communication and interpersonal skills. Proven ability to maintain confidentiality and exercise discretion. #J-18808-Ljbffr