Executive Assistant to Founder

Position Overview We are seeking a highly organized and professional Executive Assistant to support the Founder of a growing healthcare organization. This role requires someone who can manage high-level administrative responsibilities while also assisting with financial coordination, reporting, and accounting-related tasks. The ideal candidate is proactive, detail-oriented, and able to operate in a fast-paced environment with multiple moving parts. This person will work closely with the Founder on scheduling, communication, organization, operational follow-up, and financial administration. An accounting or bookkeeping background is required. Healthcare experience is strongly preferred. Key Responsibilities Executive & Founder Support Manage the Founder’s calendar, meetings, travel, and daily priorities Coordinate internal and external meetings, calls, and events Prepare meeting agendas, presentations, reports, and follow-up documentation Assist with email management and executive correspondence Handle confidential and sensitive information with professionalism and discretion Act as a liaison between the Founder, leadership teams, vendors, and external partners Assist with expense tracking, invoicing, and financial reporting Coordinate with accounting and finance teams on payments, reconciliations, and budgeting support Review, organize, and maintain financial records and documentation Support bookkeeping and administrative accounting functions as needed Track operational expenses and assist with reporting accuracy Administrative & Operational Support Maintain organized files, systems, and reporting structures Track action items, deadlines, and operational follow-up Assist with special projects and day-to-day operational coordination Help improve organizational processes and office efficiency Support communication and coordination across departments and companies Qualifications Required Prior Executive Assistant experience supporting a Founder, CEO, or senior executive Accounting, bookkeeping, or finance background required Strong organizational and multitasking skills High attention to detail and follow-through Ability to handle confidential information professionally Strong proficiency with Microsoft Office, Excel, and scheduling systems Preferred Healthcare industry experience Experience working in fast-paced or high-growth environments Familiarity with QuickBooks or similar accounting software What We’re Looking For Someone proactive who can anticipate needs before they arise Strong problem-solving and organizational abilities Ability to manage multiple priorities with minimal oversight Professional, dependable, and detail-oriented Calm under pressure and adaptable to changing priorities #J-18808-Ljbffr Confidential