Calendar Manager and Executive Assistant
$62 - $68 per hourThe LaSalle Network
Calendar Manager And Executive Assistant
LaSalle Network is hiring for an experienced Calendar Manager and Executive Assistant on behalf of one of our top clients in the global holdings industry in New York City to support one of their Managing Directors. This role is calendar-heavy and fast-paced, requiring constant rescheduling due to frequent travel changes and international time zones. Beyond logistics, this individual will act as a strategic thought partner, helping structure the executive's day, manage competing priorities, and track deliverables in a dynamic, high-expectations environment.
The ideal candidate brings a true career EA mindset, operates calmly under pressure, understands executive nuance, and represents the Partner's office with professionalism in all internal and external interactions.
Key Responsibilities
- Manage a complex, high-volume calendar involving constant shifts due to international travel and time zone changes
- Proactively structure the Managing Director's day to optimize time, priorities, and outcomes
- Track commitments, deliverables, and follow-ups to ensure accountability across stakeholders
- Act as a representative of the Managing Director's office in high-touch, client-facing and internal communications
- Exercise strong judgment in determining when and how to engage the executive.
- Coordinate seamlessly with internal teams while knowing when to pull in additional stakeholders
- Maintain composure, organization, and clarity amid a high level of incoming work and shifting priorities.
Required Qualifications
- 5-7 years of administrative or executive assistant experience
- Demonstrated experience supporting senior executives or partners in a fast-moving environment
- Proven ability to manage heavy calendar volume and competing priorities
- Strategic, anticipatory thinker who operates as a true partner, not just task support
Soft Skills & Attributes
- Exceptional attention to detail with the ability to organize and prioritize thoughts concisely
- Clear, thoughtful, and succinct communicator
- High emotional intelligence and strong emotional regulation under pressure
- Solutions-oriented mindset with accountability and maturity
- Strong self-management
- Naturally curious and engaged; eager to learn the business and build relationships across the firm
- Reads nuance well and exercises excellent timing and discretion
Compensation & Benefits:
- Contract-to-Hire Work Model
- Benefits: Medical, Dental, Vision
- Compensation: $62.00-$68.00/hour and upon conversion $120k-$130k.
Vacancy posted a month ago
Similar jobs that could be interesting for youBased on the Calendar Manager and Executive Assistant in New York, NY vacancy
- The Blackstone Group L.P. in New York is seeking an Executive Assistant to support the Co-Chief Investment Officer. The role requires managing complex calendars, coordinating domestic and international travel, and serving as a primary point of contact for stakeholders....Suggested
- ...Arnold Partners is seeking a highly motivated Executive Administrative Assistant to support the Chief Investment Officer at... ...investment firm. The role involves managing high-level administrative tasks, including calendar management, travel coordination, and meeting...Suggested
$70k
...products manufacturer is seeking a detail-oriented Jr. Executive Administrative Assistant to support its executive team. This fully remote role... ...maintaining confidentiality. With responsibilities including managing calendars, booking travel, and preparing reports, the ideal...SuggestedRemote workJacuzzi Group
New York, NY3 days ago- A dynamic company based in New York is seeking a Virtual Assistant for a remote position. The role includes managing the CEO’s calendar, responding to emails, booking travel, and creating presentations. Candidates should have a high school diploma and strong skills in...SuggestedRemote work
Itlearn360
New York, NY13 hours ago - PIMCO Ltd. in New York, NY is seeking an Administrative Assistant to support Client Management and Portfolio Management. Responsibilities include managing executives' calendars, scheduling meetings, and coordinating travel arrangements. The ideal candidate will have at...Suggested
- U.S. Bank is seeking an Administrative Assistant in New York, NY. This role involves providing comprehensive administrative support to a Regional Market Leader, managing calendars, coordinating meetings, and interfacing with C-suite clients. The ideal candidate will have...Full time
$40 - $50 per hour
Nannyauthority is seeking a detail-oriented Executive/Personal Assistant located in New York City. This role requires managing calendars, preparing materials for meetings, and personal shopping for a busy executive. The ideal candidate should be tech-savvy with strong...Hourly pay$130k - $150k
An investment firm is seeking an experienced Executive Assistant to support a C-level executive. The role involves managing strategic calendars, coordinating complex travel, and preparing meeting materials. The ideal candidate will have a Bachelor's degree and 3-5 years...Work at office- The Estee Lauder Companies is seeking an experienced Executive Assistant in New York, NY. The role involves managing Outlook calendars, coordinating meetings across time zones, and providing top-tier support to executives. Applicants must have over 10 years of experience...Work at office
$70k - $80k
The New York Genome Center, Inc. is looking for an experienced Administrative Assistant to manage complex calendars, coordinate travel, and provide administrative support. The ideal candidate will have over 5 years of experience and strong skills in MS Office and communication...Full time- Creative Solutions Services, LLC is seeking an experienced Executive Assistant in New York to support a busy executive. The role involves managing complex calendars, coordinating travel, and handling confidential information while ensuring efficient communication across...Work at office
- The Goldman Sachs Group in New York is seeking a proactive Administrative Assistant to provide high-quality support within a dynamic environment. The role involves managing complex calendars, coordinating travel logistics, and supporting team functions, requiring excellent...
- A leading investment management firm in New York, NY seeks an Executive Assistant to provide high-level administrative support to senior professionals. The ideal... ...manage multiple priorities. Responsibilities include calendar management, coordinating meetings, and creating...Full time
- Applied Systems, Inc. is seeking a Senior Administrative Assistant to support business leaders in a remote capacity. This full-time role involves managing complex executive calendars, coordinating travel logistics, and organizing team events to ensure seamless operations...Remote jobFull timeWork at office
$100k - $110k
A leading global asset manager based in New York is seeking an experienced Administrative Assistant to provide high-level support to senior leaders. This role involves managing complex calendars, coordinating meetings, and handling domestic and international travel arrangements...Work at office- A community faith organization seeks a remote Virtual Assistant to support the CEO. Responsibilities include responding to communications, managing the calendar, booking travel, and creating presentations. Candidates should have a high school diploma and strong skills...Remote job
- ...organization in New York City is looking for a part-time Executive Assistant. This role focuses on supporting the General Manager and Executive Director, ensuring effective... ...include managing organizational calendars, tracking grant opportunities, and coordinating...Part time10 hours per week
$70k - $115k
Morgan Stanley in New York is seeking an experienced administrative assistant to provide comprehensive support to senior executives. The role requires managing calendars, organizing travel, and handling sensitive information with discretion. Experience in the financial...Work at office- Goldman Sachs Bank AG in New York is seeking a full-time Administrative Assistant to provide comprehensive support to multiple MDs and VPs. Responsibilities include managing complex calendars, organizing travel logistics, and overseeing general administrative duties. This...Full time
- Clarity Recruiting is seeking an experienced Executive Assistant in New York City to support a senior executive with a complex calendar and travel coordination. The ideal... ...years of experience in finance or investment management. Key responsibilities include managing executive...Work at office
$35 per hour
...Staffing Solutions is seeking a highly organized Administrative Assistant in New York, NY. This role provides comprehensive support to... ...communication skills. The ideal candidate has experience in calendar management, travel coordination, and handling confidential information....Hourly payContract work- Fairygodboss is looking for an Executive Assistant in New York City who will play a vital role in supporting the Consumer and Community Banking team. You will manage complex calendars, coordinate travel, and assist with various administrative tasks. The ideal candidate...Work at office
- The Humanitarian OpenStreetMap Team (HOT) is seeking a part-time Executive Assistant to provide strategic administrative support. This role includes managing the Executive Director's calendar, coordinating internal and external meetings, and tracking organizational priorities...Remote jobPart time
$85k - $130k
A leading tech firm in New York is seeking an Executive Assistant to support senior leadership through high-impact administrative and operational tasks. Responsibilities include managing complex calendars across time zones, coordinating travel, and supporting leadership...Work at office- Fairygodboss is hiring an Executive Assistant in New York City, NY, to support the Consumer & Community Banking Trust and Security Product team. This role involves managing complex calendars, screening calls, and coordinating travel and meetings. The ideal candidate will...Full timeWork at office
$80k - $110k
Medium in New York is seeking an Executive Assistant to provide high-level administrative support to senior executives and teams. This role requires complex calendar management, meeting coordination, and thorough travel planning. The ideal candidate should have at least...Work at office$30 - $35 per hour
A staffing agency is looking for a highly organized assistant to support a c-suite executive in New York. The role requires 1-2 years of experience... ...organizational skills. Key responsibilities include managing calendars, coordinating meetings, and drafting correspondence....Monday to FridayFlexible hours$82.4k - $97.85k
Abinbev is seeking a highly organized Executive Assistant in New York, NY to support multiple Global VPs by managing complex calendars, coordinating logistics, and handling travel arrangements. This role focuses on driving efficiency and maintaining high standards. The...Work at office$47.59 per hour
...leading global investment firm in New York seeks an Administrative Assistant to support Client Management and various business units. Responsibilities include comprehensive administrative support, calendar and meeting management, travel arrangements, and documentation....Hourly pay- Ladd & Co. is seeking an Executive Assistant in New York City to support the firm's principals. The role involves managing calendars, coordinating travel, preparing documents, and handling confidential matters with discretion. Ideal candidates should have prior experience...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Calendar Manager and Executive Assistant. Be the first to apply!
Related searches
- assistant lab manager New York, NY
- assistant manager education New York, NY
- assistant director of sustainability New York, NY
- executive team assistant office manager New York, NY
- assistant product manager New York, NY
- assistant manager mines New York, NY
- assistant director government New York, NY
- hr manager assistant New York, NY
- assistant service manager New York, NY
- assistant manager in training New York, NY