Administrative Assistant

Administrative AssistantA landscaping company is looking for an organized, detail oriented Administrative Assistant to keep the office running and the crews supported. This role sits at the center of scheduling, client communication, and the paperwork that keeps jobs moving.ResponsibilitiesAnswer phones, respond to emails, and field customer inquiriesSchedule service visits and coordinate daily crew routes and assignmentsTrack job progress and keep scheduling systems currentServe as the main point of contact for clients on service, pricing, and timeline questionsSupport payroll processing, including certified payroll and timecard reviewOrder and track rental materials and equipment; organize receipts for job costingSend and follow up on quotes and bidsCoordinate utility mark-outs for active job sitesMaintain vendor, contract, and subcontractor compliance documents (COIs, ACH forms) and track expiration datesKeep fleet and driver paperwork current (tolls, fuel, telematics) and handle any tickets or violationsBook travel and lodging for crews and ownershipMaintain organized digital and physical filing systemsWhat You BringHigh school diploma required, associate's degree preferred2+ years of administrative or office experience (construction or landscaping a plus)Proficient in Microsoft Office; scheduling or CRM software experience helpfulComfortable working closely with both office staff and field crews