Executive Assistant

The Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) is seeking a motivated and eager candidate who will serve as the Executive Assistant to the First Deputy Executive Director of Administration. With wide latitude for the exercise of independent judgment, the selected candidate will provide assistance and support to the Executive Division and will be responsible for the following tasks: Responsibilities Perform difficult and responsible clerical operations with confidentiality and discretion, such as scheduling appointments, responding to telephone inquiries, maintaining the First Deputy Executive Director’s Outlook calendar, typing and preparing documents; Monitor the agency's nyc.gov correspondence mailbox for inquiries, ensuring they are distributed to the appropriate unit/s in the agency and following up to ensure timely responses; Track and manage distribution of agency OMNY cards for agency authorized travel; Maintain liaison between FISA-OPA and vendors handling vending machine operations for equipment at 5 Manhattan West, 3rd and 4th Floors; Draft and edit letters, memos, or other correspondence by determining and communicating required information while exercising judgment and discretion, following rules of composition and agency formats; Provide assistance in program planning and development, researching problems and recommending solutions to assist management in meeting goals within regulations; Maintain liaison between two or more agencies/units by obtaining/conveying information and providing feedback to facilitate cooperative activities; Receive, screen and direct visitors to agency offices by welcoming, questioning and/or announcing visitors, and providing information where possible to aid in reaching appropriate staff; Maintain related records and an orderly filing system; Perform special projects as required. Preferred Skills Excellent skills with Microsoft products (Outlook, Word, Excel, PowerPoint, SharePoint, and Visio). Excellent written and oral communication skills. Additional Information #O-85 To Apply Applicants may visit the Jobs NYC website: and apply to Job ID: 785719. While all complete applications will be given consideration, only candidates selected for an interview will be contacted. Hours/Shift 35 Hours/Day Shift Work Location 5 Manhattan West, New York, NY Minimum Qualifications A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity; or An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in “1” above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity; or A four‑year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in “1” above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity; or Education and/or experience equivalent to “1”, “2” or “3” above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in “1”, “2” or “3”. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in “1”, “2” or “3”) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr