Executive Assistant (C-Level Support)

Job Description

Job Description

Job Title: Executive Assistant (C-Level Support)

Location: New York, NY (Monday–Thursday Onsite | Friday Remote)
Duration: July 20, 2026 – January 15, 2027 (6-Month Contract with Possible Extension)
Schedule: Monday – Friday | 9:00 AM – 6:00 PM (Occasional after-hours support for urgent requests)
Pay Rate: $35–45/hr W2

About the Opportunity

Our client, Condé Nast (Advance Magazine Publishers Inc.) , is seeking an experienced Executive Assistant to support a senior executive in a fast-paced, high-profile environment. This position requires someone who thrives on organization, anticipates needs before they arise, and can confidently manage competing priorities while maintaining complete professionalism and confidentiality.

If you have experience supporting C-level executives, coordinating complex calendars and international travel, and enjoy working in a collaborative media environment, we'd love to hear from you.

Responsibilities

• Manage complex executive calendars and prioritize scheduling requests.
• Coordinate internal and external meetings across multiple time zones.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Organize leadership meetings, team events, offsites, and all-hands meetings.
• Coordinate meeting logistics, catering, conference rooms, and visitor registration.
• Arrange domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Process business expenses accurately and on time.
• Handle confidential communications with discretion.
• Support day-to-day office operations, presentations, and reporting.
• Collaborate with global teams and senior leadership.

Required Qualifications

• Bachelor's degree required.
• 5+ years of Executive Assistant or Senior Administrative Assistant experience.
• Experience supporting C-level executives.
• Strong calendar management and meeting coordination skills.
• Experience coordinating international travel.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism, confidentiality, and emotional intelligence.
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar).
• Ability to work independently and anticipate executive needs.

Preferred Experience

• Experience supporting executives in media, publishing, entertainment, fashion, or corporate environments.
• Experience working with global teams across multiple time zones.
• Familiarity with Slack and expense management systems.

Company Description

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.

BCforward is an equal opportunity employer.

Company Description

About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.