Executive Assistant to C-Suite

Executive Assistant to Senior Leadership

New York, NY (Hybrid 4 Days In Office / 1 Day Remote)

About the Opportunity

Our client, a leading advisory and professional services firm, is seeking a highly polished and proactive Executive Assistant to support two senior executives, including a member of the executive leadership team. This role sits at the center of a fast-paced, client-facing organization and requires exceptional judgment, discretion, and organizational skills.

The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and operates with a high degree of professionalism while managing complex priorities across internal and external stakeholders.

Key Responsibilities

Executive Support

• Provide dedicated support to two senior executives, managing complex and ever-changing calendars across multiple stakeholders and time zones
• Coordinate internal and external meetings, ensuring executives are thoroughly prepared with materials, agendas, and logistics
• Manage domestic and international travel arrangements, including detailed itineraries and last-minute adjustments
• Prepare and process expense reports in a timely and accurate manner
• Screen, prioritize, and respond to communications on behalf of executives when appropriate

Strategic Coordination

• Serve as a trusted partner to senior leadership, anticipating needs and proactively resolving scheduling conflicts
• Coordinate cross-functional meetings and facilitate communication among internal teams and external partners
• Track action items, follow-ups, and key deliverables to ensure timely execution
• Support special projects, presentations, and firm initiatives as needed

Client & Stakeholder Management

• Act as a professional point of contact for clients, board members, investors, and other external stakeholders
• Maintain strict confidentiality while handling sensitive business information
• Foster strong relationships across all levels of the organization to support efficient collaboration

Qualifications

• 7+ years of Executive Assistant experience supporting C-suite or senior executives in a fast-paced environment
• Experience within professional services, consulting, communications, financial services, legal, or similarly client-driven organizations strongly preferred
• Demonstrated success managing complex calendars, travel, and executive priorities
• Exceptional written and verbal communication skills
• Strong executive presence with the ability to interact confidently with senior stakeholders
• Highly organized with strong attention to detail and follow-through
• Ability to exercise sound judgment, maintain confidentiality, and adapt to shifting priorities
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel

Why Join?

This is an opportunity to partner closely with senior leadership at a highly respected organization where executive support is viewed as a strategic function. The role offers significant exposure to leadership, a collaborative culture, and the ability to make a meaningful impact within a dynamic and fast-growing environment.

Schedule: Hybrid 4 days onsite / 1 day remote in New York City.