Administrative Professional (part-time or full-time)

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze.

All candidates must be eligible to work and live in the U.Budgeted Salary: The budgeted base salary range for this position is $34.08 to $42.20 per hour.

Our faculty and students are creative risk‑takers who pursue excellence across a breadth of disciplines. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Office of the Dean has an Administrative Associate opening on our administration team. Reporting to the Administrative Services Manager, team members collectively support dean’s office units including Communications & Alumni Relations, Research Administration, IT, Facilities, Analytics, and Faculty Affairs. As part of our team, you will dive into an environment that thrives on problem‑solving and creative execution. We prioritize engagement with the work, offering you the autonomy to tackle projects and the resources to master specialized skills through technical workshops and peer mentorship. Join us to be part of a collaborative community where your expertise is directly applied to the school's most vital initiatives, ensuring that every contribution you make is both intellectually rewarding and mission‑critical.

Serve as a resource regarding a defined set of policies and procedures.

Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

Draft and/or generate routine communications; and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.

Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

Maintain office supplies and equipment; Coordinate office moves.

May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); Track completion of required training.

Maintain approved content on websites.

May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

High school diploma and three years of administrative experience, or combination of education and relevant experience.

Proficient computer skills and demonstrated experience with office software and email applications.

Excellent customer service and interpersonal skills.

Pay Frequency Hourly

Fixed Term N

Stanford Schools and Units School of Engineering

Full time or Part time Full Time

Regular or Temporary Regular

Job Category Administration

Flexible work options

$6000+ annual tuition and training assistance

Applies to regular full‑time positions.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relationships.

An inspiring community that values collaboration

High‑quality health and wellness benefits that put you and your family first

Access to world‑class education and career development, with tuition reimbursement, training assistance, and more

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