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Strategic Executive Assistant | Calendar & Travel Lead

Mars Us

Mars seeks an Executive Assistant in Chicago to support senior executives, manage calendars, coordinate meetings and travel, and handle communications with high-level stakeholders. The role requires 5+ years of EA experience, excellent written and spoken English, strong organizational skills, and a professional demeanor. Hybrid work from our Chicago office with competitive pay and benefits. #J-18808-Ljbffr Mars

Vacancy posted 3 days ago
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