Executive Assistant/Senior Administrative Assistant

Job Description

Job Description

Job Summary

We are seeking an experienced Senior Administrative Assistant / Executive Assistant to provide high-level administrative support to leadership within a healthcare/hospital environment. The ideal candidate will have strong executive support experience, excellent calendar and meeting coordination skills, and the ability to manage multiple administrative priorities independently.

Minimum Requirements

• High School Diploma/GED required; Bachelor’s degree preferred.
• 4+ years of progressive office administration experience.
• Previous Executive Assistant or Senior Administrative Assistant experience required.
• Healthcare or hospital experience required.
• Strong experience supporting leadership or executives.
• Experience with calendar management and scheduling.
• Experience coordinating large-scale meetings and events.
• Strong communication, organization, and problem-solving skills.
• Ability to work independently and manage multiple priorities.

Preferred Qualifications

• Supply Chain experience is highly preferred.
• Bachelor’s degree or 2+ years of college coursework.
• Degree/coursework in Business, Accounting, or Computer Operations & Applications.
• Experience with Kronos or other employee timekeeping systems.
• Experience with project coordination, budgets, reports, and databases.

Key Responsibilities

• Provide administrative support to executive-level leadership.
• Manage calendars, appointments, meetings, and travel arrangements.
• Screen and prioritize calls and inquiries.
• Coordinate large meetings, including meeting rooms, attendees, materials, and equipment.
• Prepare correspondence, reports, presentations, and other documents.
• Take and transcribe meeting minutes.
• Maintain office filing systems and database records.
• Prepare recurring and special reports by gathering, organizing, and analyzing information.
• Review business and financial reports for accuracy and identify discrepancies.
• Coordinate projects, deadlines, budgets, timelines, and deliverables.
• Review and approve departmental employee timekeeping in Kronos.
• Assist with administrative HR and payroll functions.
• Perform other administrative duties as assigned.

AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.

Company Description

AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.