Executive Admin

Role: Executive Assistant


Location: Cambridge, MA (Hybrid / On-site)


Position Type: Full-Time / In-person


Pay Range: 35-50/hr DOE


Client Industry: Advanced Technology (Hardware, Robotics, & AI)

Our firm has been retained by an innovative technology company in Cambridge, MA to find a highly organized, proactive, and tech-forward Executive Assistant. In this role, you will support the client's leadership team by managing complex calendars, coordinating international stakeholder relations, and streamlining operations. The ideal candidate thrives in a fast-paced hardware, robotics, or engineering-focused environment and embraces emerging productivity tools to optimize workflows.

Key Responsibilities

• Calendar & Scheduling: Manage complex calendars across multiple time zones, stakeholders, and shifting priorities.
• Meeting & Event Coordination: Organize internal/external meetings, board meetings, investor reviews, and leadership offsites.
• Logistics Management: Handle detailed agendas, logistics, meeting materials, and tracking follow-up actions.
• Travel Coordination: Arrange comprehensive domestic and international travel, including flights, lodging, and itineraries.
• Financial Administration: Track and process expense reports, invoices, and reimbursement requests using modern platforms.
• Business Communication: Prepare presentations, reports, documents, and cross-functional communications.
• Cross-Functional Collaboration: Partner with Operations, People, Finance, and Engineering teams to ensure business alignment.
• Tech Automation: Utilize AI tools and automation platforms to streamline scheduling, communication, and task management.
• Confidentiality: Handle sensitive business and investor information with absolute discretion and professionalism.

Required Qualifications

• Experience: 3+ years supporting C-level executives, founders, or senior leadership teams.
• Industry Background: Experience working within a startup, tech, robotics, hardware, manufacturing, or engineering organization.
• Global Coordination: Proven experience managing cross-cultural or international stakeholder coordination.
• Tech Stack Proficiency: Mastery of Google Workspace, Microsoft Office, Slack, Zoom, and travel/expense management platforms.
• Future-Tech Savvy: High comfort level utilizing AI tools, automation platforms, and emerging productivity technologies.
• Communication: Exceptional written and verbal communication skills.
• Adaptability: Proven ability to prioritize competing demands and pivot quickly in a fast-paced environment.
• Mindset: Strong problem-solving skills, high attention to detail, and a hospitality-driven, customer-service approach.